Company Records

Keep all your shareholder, directors and interest registers online and up-to-date.

Stored Online

Store your documents securely in the cloud. Never worry about finding that faxed copy again.

Easily Shared

Add your team and advisors, so everybody can access the same information in one place.

Why do you need Company Box?

Once you have incorporated a company in New Zealand, you have legal obligations under the Companies Act to keep certain records at the registered office of your company.

Records need to be kept in written form, or in a form that lets the documents be easily printed. Company Box meets this requirement, with the ability to print individual documents, or a full set of your legal records.

What records do you need to keep?

The Companies Act requires you to keep copies of the following:

• the constitution of the company (if you have one)
• the share register
• an interests register
• a directors register
• minutes of all shareholder meetings, and any written resolutions, for the last seven years
• minutes of all board meetings, and any written resolutions and certificates, for the last seven years
• copies of all written communications to shareholders (including annual reports) for the last seven years
• copies of all financial statements and accounting records required to be completed for the last seven completed accounting periods

You can check out our FAQ for more information about each of these requirements!

How can Company Box help?

We make it simple to set up records for your company, by importing the basic details straight from the Companies Office website.

You can then edit the records as you go, adding information about shares that have been issued, directors appointed or resigned, and you'll always have the details you need at your fingertips for your annual return. You can upload documents at each step, meaning that you'll always have the paperwork you need together in one place.

We keep your company records complete, private and secure. You can then choose to share them with your lawyer or accountant as you need to.

Company Box makes compliance for small businesses simple.